Facilities

To the extent that space is available, Trinidad State College welcomes community groups and organizations to utilize our facilities.

In an effort to be fair and consistent, we have formulated a quick reference guide and cost schedule.

All groups shall be charged accordingly for use of facilities, as described in the table below, unless other arrangements are made in writing. The half-day charge pertains to usage of four hours or less, including set up. Events lasting more than four hours will be charged full-day rates.

In addition to charges for physical location, the College also charges for use of equipment. A total of $25 per system utilized and $25 per hour per technician for technical support will be applied to the above facility charges. The College may also charge for excessive setup, which will be determined prior to final approval of the reservation.

Any group that uses the College’s facilities is expected to conduct themselves in a peaceful manner and follow the policy as discussed below. Further, these gatherings shall not disrupt normal college functions, endanger the health or safety of any person present, or damage college property.

No alcohol shall be permitted without express approval of the President and the proper permitting through the City of Trinidad (Trinidad Campus) or the City of Alamosa (Valley Campus).

The individual or group must assume responsibility for compliance with all state and local laws and college policies.

All groups must provide evidence of insurance coverage. The College, in conjunction with State Risk Management, determines appropriate rates of insurance coverage for the intended use. Waiver of the insurance requirement may be granted at the discretion of the College in the case of small, private gatherings not open to the public. In such cases, the individual user shall accept all liability related to the event.

The College retains the right to immediately suspend any activities and/or remove individuals from the College property if the activities interferes with the rights of others, disrupts the normal functions of the college, damages property, or endangers the health or safety of persons present on campus. Additionally, the college has the right to conduct disciplinary action and/or inform law enforcement if necessary.

Distribution of Materials on Campus

In order to protect the College mission and the safety of all staff, students, and invitees, participants in activities must abide by the following requirements:

• Assembly and petitioning may not interfere with College Operations.
• Persons may not block or otherwise interfere with the free flow of vehicular, bicycle or pedestrian traffic. The right of way of streets and sidewalks must be maintained.
• Persons may not obstruct, disrupt, interrupt, or attempt to physically force the cancellation of any event or activity sponsored by TSJC or by any users authorized to use College Property.
• Persons shall not engage in unlawfully harassing, physically abusive, threatening, or intimidating conduct toward any person.
• Persons shall comply with the directions of a College official acting in the performance of his or her duty.
• Use of public address systems and amplified sound will not be permitted unless prior authorization has been obtained.
• Persons on College property may be required to provide picture identification and evidence of qualification at the College upon request.
• Distribution of written material such as pamphlets, booklets, brochures are acceptable as long as the material is designed for informational (not commercial) purposes.
• Materials posted on College bulletin boards or left for public dissemination must be reviewed and stamped prior to usage. Materials not appropriately approved will be removed.

It should be noted that city streets and sidewalks are public forums; and they are available for assembly to all members of the public, as long as the assembly is in keeping with federal and state laws, and city ordinances. The streets and sidewalks adjacent to or running through campus are examples of such public forums.

For any questions regarding distribution means or material, please contact the Office of College Communications.

The College retains the right to immediately suspend any activities and/or remove individuals from the College property if the activities interferes with the rights of others, disrupts the normal functions of the college, damages property, or endangers the health or safety of persons present on campus. Additionally, the college has the right to conduct disciplinary action and/or inform law enforcement if necessary.

NOTE:
Trinidad State College does not allow private parties in any of our rented spaces.